Instructions for Presenters

Presentation Terms and Conditions

All presentations (verbal and ePoster) must comply with the RACS presentation T&C.

E-Poster Presentations

There are essential guidelines for E-Posters.

A template PowerPoint Poster is provided and must be used when creating your E-Poster. E-Posters of different dimensions may be skewed/stretched/truncated when displayed on the monitors at the Annual Scientific Congress unless they conform to the template. The E-Poster template can be downloaded from the link below or email binh.nguyen@surgeons.org for a copy.

 

 

IMPORTANT:

1. E-Posters are to be created using the template provided.

2. Ensure you follow the E-Poster Guidelines when creating your E-Poster.

3. E-Posters must be uploaded by Sunday 17 April using the upload form.

4. You must be registered to attend the ASC (in person or virtually) to have your poster displayed.

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Please note that it is now a RACS requirement that any Conflict of Interest related to your presentation is disclosed on you E-Poster slide.

Verbal Presentations

IMPORTANT


Default screen format is 16:9 (4:3 presentations will not be compromised)

The default aspect ratio for slides is 16:9 (wide screen) rather than 4:3. This is to reflect the fact that the standard template in the latest version of PowerPoint (Office 365 for Windows, Office 2016 for Mac) is 16:9 (wide screen) – which is in line with the format of most screens today (TVs, iPads, tablets, etc.). However, please note that the older 4:3 (non-wide screen) format will be supported and your presentation will not be compromised in size or resolution if you choose to stay with this format.

An ASC themed PowerPoint template is available for download.
*This template is not compulsory

IN-PERSON PRESENTATIONS
Please see the speakers support team onsite well before the session to upload your presentation.

PRE-RECORDED PRESENTATIONS

We request that remote presenters provide a pre-recorded presentation and be online during their presentation to participate in any discussions/Q&A. Please provide your pre-recorded presentation in MP4 video format.

Recorded presentations must be provided by Sunday 17 April 2022.

Guidance on recording your presentation and remote presenting can be found below

IMPORTANT NOTE REGARDING DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST

College policy requires disclosure of all financial relationships between a speaker and the commercial supporter (if applicable) or with the manufacturer of any product or class of products they plan to discuss. This policy is designed to provide the audience with an opportunity to review any affiliations between a speaker and supporting organisations for the purpose of determining the potential presence of bias or influence over content.

This policy is not intended to prevent a speaker with such an affiliation or relationship from participating.

Disclosure should be made using a slide at the beginning of your presentation.

Examples of relationships which should be disclosed include but are not limited to:

  • any direct financial interest in a company whose interests are in the area(s) covered by the educational material
  • investments held by the speaker in a relevant company
  • membership on a relevant company’s advisory board or similar committee
  • current or recent participation in a clinical trial sponsored by a relevant company
  • assisting in the design of clinical studies concerning the use of products manufactured by a relevant company
  • participating in clinical studies using products produced by a relevant company
  • research by the speaker sponsored by a relevant company
  • paid speaker by a relevant company
  • the speaker holds a patent for a product referred to in the presentation or marketed by a relevant company

To ensure that audiences receive complete information, speakers who have no involvement with industry should inform the audience that they have nothing to disclose, i.e., cannot identify any potential conflict of interest.


Presentation webcast on the virtual congress

Subject to your consent, speaker presentations are expected to be published on the Virtual Congress website within 48 hours of delivering your presentation at the meeting.