Instructions for Presenters

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With expected travel restrictions on presenters attending the Annual Scientific Congress, presenters that are unable to present in Melbourne at the Melbourne Convention and Exhibition Centre will be required to provide a pre-recorded presentation.

Presenters will then be expected to be present online during and after their presentations for discussions/Q&A.

Detailed presentation communication will be sent in March 2021.

 

Presentation Advice

Speaking to the Audience:

Pre-recording a presentation can be a new experience for people. Without an audience or interaction, it can feel very different to presenting in-person.

Some helpful hints for speaking to a virtual audience:

  • Speak clearly and loudly
  • Keep a good pace
  • Make sure your energy and delivery are at the same level or higher as when presenting in person
  • Look into the camera when possible rather than at the screen – The camera is the audience (Note: Set display to presenter’s view)

Some hints for your presentation slides:

  • People will be watching on a range of devices, they might be watching it on a desktop monitor, laptop, or even a mobile device. Less information is often more!
  • Use text sparingly, highlighting key points of information
  • Use graphics where possible, a picture paints a thousand words… and is much easier to engage with
  • If you have a text-dense slide, split it over multiple slides, or simplify the language where possible
  • Use high contrast colours to make it easy for attendees to read
  • Don’t use any copyrighted materials you don’t have permission to use
  • Double check you have hidden all personal information and faces!

On Camera Advice for online presenters

You are on a ‘virtual stage’. You will be visible to the audience.

This event is a hybrid event and the delivery of the event is produced like broadcast TV, and you will be ‘on-air’.

Some general advice for attire:

  • Wear smart casual clothing (not sweatshirts, ‘hoodies’ or at-home lounge-wear unless appropriate to the presentation)
  • A neat and tidy appearance is always appreciated
  • Pull back or place any hair away from the face and remove hats or other obstructions so the audience can see you

Viewers will be watching the presentation from the moment it starts, just like an in-person event. The event schedule is precise, and everyone needs to play their part to ensure things are on time.

Things to do:

  • Have a plain, blank wall if possible
  • If a plain, blank wall isn’t available, make sure you are located somewhere where things like a bed, kitchen, bathroom etc. are not visible
  • Set a virtual background if your actual background has lots of background objects (please advise us if you require a virtual background and we will provide this)
  • Ensure there is not any movement happening behind you. People or animals walking around are a distraction
  • Be alone in the space, away from noise where possible
  • Ensure your phone and any devices or notification settings are on silent
  • Have your camera at face height if possible so the attendees aren’t looking up your nose or down at your forehead
  • Check your microphone and speakers before joining the meeting
  • Make sure there aren’t any offensive items in your background (posters/images with vulgarity etc.)

Things to avoid:

  • Having any animals or people in the background
  • Being in a public location or open plan office
  • Having any background noise in your surroundings
  • Presenting in a conference room where the audio or video quality is not suitable, presenting on your own device will generally provide a much better result

 

E-Poster Presentations

A template PowerPoint Poster will be provided and must be used when creating your E-Poster. E-Posters of different dimensions may be skewed/stretched/truncated when displayed unless they conform to the template.

 

Verbal Presentations

IMPORTANT:

Default screen format is 16:9 (4:3 presentations will not be compromised)

Please note that it is now a RACS requirement that any Conflict of Interest related to your presentation is disclosed.

The default aspect ratio for slides is 16:9 (wide screen) rather than 4:3. This is to reflect the fact that the standard template in the latest version of PowerPoint (Office 365 for Windows, Office 2016 for Mac) is 16:9 (wide screen) – which is in line with the format of most screens today (TVs, iPads, tablets, etc.). However, please note that the older 4:3 (non-wide screen) format will be supported and your presentation will not be compromised in size or resolution if you choose to stay with this format.

IMPORTANT NOTE REGARDING DISCLOSURE OF POTENTIAL CONFLICT OF INTEREST

College policy requires disclosure of all financial relationships between a speaker and the commercial supporter (if applicable) or with the manufacturer of any product or class of products they plan to discuss. This policy is designed to provide the audience with an opportunity to review any affiliations between a speaker and supporting organisations for the purpose of determining the potential presence of bias or influence over content.

This policy is not intended to prevent a speaker with such an affiliation or relationship from participating.

Disclosure should be made using a slide at the beginning of your presentation.

Examples of relationships which should be disclosed include but are not limited to:

  • any direct financial interest in a company whose interests are in the area(s) covered by the educational material
  • investments held by the speaker in a relevant company
  • membership on a relevant company’s advisory board or similar committee
  • current or recent participation in a clinical trial sponsored by a relevant company
  • assisting in the design of clinical studies concerning the use of products manufactured by a relevant company
  • participating in clinical studies using products produced by a relevant company
  • research by the speaker sponsored by a relevant company
  • paid speaker by a relevant company
  • the speaker holds a patent for a product referred to in the presentation or marketed by a relevant company

To ensure that audiences receive complete information, speakers who have no involvement with industry should inform the audience that they have nothing to disclose, i.e., cannot identify any potential conflict of interest.

 

Presentation webcast on the virtual congress

Subject to your consent, speaker presentations are expected to be published on the Virtual Congress website within 48 hours of delivering your presentation at the meeting.